Richards Bay Country Club

P O Box 10024. Meerensee. 3901

Tel: 035-7532441/7534063. Fax: 035-7531230

APRIL MEETING

Held on the 4 May 2010

 

EXCO/MANCO MEETING ATTENDANCE

 

 

QUORUM = 3 Voting Members

 

 

 

 

 

 

 

 

 

NAME

CELL

e-mail

SMS

PRESENT

APOLOGY

Terry Howarth

083 272 4046

thowarth@rbct.co.za

 

X

 

Gerry Gibson

083 259 4986

pggibson@mweb.co.za

 

X

 

James Barnard

083 294 3235

jbarnard@mhlathuze.co.za

 

X

 

Phil Hammill

082 612 4790

Phil.hammill@pamgolding.co.za

 

X

 

Don Voysey

083 7772957

don@problast.co.za

 

 

X

Phonnie Roos

082 884 5665

phonnie.roos@klopperinc.co.za

 

 

X

Hanlie Walters

083 304 1058

Hanlie.walters@gmail.com

 

X

 

Mike Sneddon

035 792 3451

mikes@zululandauditors.co.za

 

 

X

Hannes Uys

083 273 0139

hannes.uys@afrox.boc.com

 

X

 

Martin Rose

079 318 5140

m.rose@mweb.co.za

 

X

 

Werner Nienaber

082 896 0454

wernern@powprop.co.za

 

 

X

Alex Mc Donald

083 280 1118

Cabeng@gmail.com

 

 

X

John Harvey

083 274 4349

harveyj@richemp.org.za

 

 

ABSENT

Manie Lourens

 

lourensm@richemp.org.za

 

 

ABSENT

 

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

2

2

6

4

1

6

3

7

5

2

 

 

 

 

Chairman signature: …………………………………….

 

 

 

 

 

DESCRIPTION

DISCUSSION

ACTION

RESP

OPENING

·            The Chairman opened the meeting and welcomed all members present.

·            Apologies conveyed for those unable to attend.

 

 

 

 

 

 

 

 

 

 

 

MINUTES AND MATTERS ARISING

·            The Minutes were accepted as being correct and duly signed

·       It was agreed that the matters arising would be dealt with,

as the meeting worked through the agenda.

  

MANAGERS REPORT

·            Martin read out the written report

 

·            New Members for the Month

 

 

 

·         Martin submitted a proposal , in April, for a debit order system   for membership. Exco approved this in principal. However James to supply  a detailed presentation.

 

 

 

·      List has been drawn up & applications posted on Notice board

 

 

·                 Exco still to be emailed detailed debit order system proposal -

 

 

 

 

 

MR

 

 

 

JB

 

 

 

 

 

 

 

 

FINANCIAL

 

·       James did  a brief run trough of the financials .

                   

 

·         Invoices to be presented to SDT for payment

 

 

 

 A committee is working through the office procedures and implementing improvements as they progress. This will be a long process and monthly report backs will be given.

 

 

The way the finical reporting is to be done on the bar ,halfway house and restaurant to be explained to Sneddon and Co

 

James to sort out line items and remove where needed regarding interclub, Wednesday league to be named Wednesday Club

 

JB

 


MR

 

JB/MR

 

 

JB

 

TENNIS SECTION

 

·            Written Report emailed  given by Hanlie

 

 

·       Capex spend plan 1st court to be done beginning of new finical year

·   Exco asked Tennis section  provide  a plan to raise extra funds to cover capex requirements.- Will obtain from light pole savings and Zululand Tennis.

 

 

 

 

 

 

 

PH/HW

SQUASH SECTION

·            No representative from section present

 

 

 

 

 

·       Website to be populated

 

 

 

 

 

WN

 

 

 

 

 

 

 

 

                                                               

HOMEOWNERS ASSOCIATION

·            No representative from section present

 

·         Tenants to be members

 

·            Rules and Regs. non golfers on the golf course

 

 

·       To be addressed at a later stage

 

·       What rules do other courses have?

 

 

 

 

DV

 

DV

GOLF SECTION

 

 

 

 

 

 

 

 

·        Phil gave a verbal report.

·        April  a big month with Nkwazi and Sages

·        Golf committee under pressure  with trying  to arrange more sponsor days  and apply rules.

 

·        The golf cart maintenance plan is behind plan and of serious concern

 

·        Irrigation project on going

 

·        Phil requested that certain beverage items in the halfway house be  reduced from R12 to R10. This making a beverage cost in halway house a 40% GP

 

 

 

 

 

 

 

 

·        Golf Committee is required to give this urgent attention

 

 

Spreadsheet of work plan required

 

 

Martin to supply costing and the implication of this to Exco

 

 

 

PH

 

PH

 

 

GG

 

 

 MR                           

SPORT DEV TRUST

 

 

 

 

·        Hannes gave a verbal report.

·        Founders Sports day to be revived.

 

 

 

·         SDT final registration taking place

 

 

 

 

·       Corporate and Sports Dev to form committee with Alex and Gerry – still outstanding

 

 

 

 

HU GG AM

 

 

 

 

 

 

 

 

CLUB

 DEVELOPEMENT

·            Bar / Restaurant building target completion end of MAY

 

·            Workshop

 

 

 

 

·  Work in Progress

 

·  Awaiting Municipality Finance

TPH MR

 

GG

GENERAL

 

 

 

ACTION PLAN

                             ACTIVITY

 

·            Financial and overall co-ordination

·            Irrigation Pumps Raft Automation

·            Renovation bar kitchen veranda

·            Upgrade Clubhouse Facility

·            Greenkeeping Workshop.

 

     TEAMLEADER                      TEAM

 

TP HOWARTH          + EXCO

G Gibson

P.HAMMILL, T.HOWARTH, G.GIBSON, M.ROSE

T. HOWARTH +.G. GIBSON, M.ROSE

G. GIBSON+ T. HOWARTH

 

ALL

 

Close 19h15